Staff Tracking Software and Tools are Transforming Workplaces and How!

Employee monitoring sounds all fun until you come to know about its implementation in your workplace as well. Employers usually don’t really speculate about their employees being skeptical about installing such software on their systems, but the employees surely don’t want to take it casually. 

Letting the employers track down your systems means allowing them to get access to your data unless you work on devices provided by the company itself. While a lot of people fear staff tracking software, only a few of us know that it comes with legal implications. 

Meaning, your company cannot record every single info from your device. What’s the point here? The point is, employee tracking tools are actually beneficial for any organization as a whole. Not only employers, the employees too benefit from it. Let us talk about some of the fundamental reasons why employee tracking is a win-win for all: 

1. Transparency improves in the workplace 

When an employer has access to their employees’ activities in real-time, they have more reasons to count on them when working on any task. Plus, no employee would like it if their employers monitored them stealthily, but it would be okay if they stay aware of the monitoring activities. 

As a result, transparency increases among the team leaders and their fellow employees. And they are able to establish a better relationship over time. 

2. Employees can assess their workflow 

 Not only employers but the employees also need to be aware of the progress at their workplaces. This way, it becomes more feasible to understand the potential barriers in the workflow and solve it beforehand to improve the overall output. 

It is also personally beneficial for the employees as they become aware of the areas in which they lack training. Identifying strengths and weaknesses is very crucial, and it is possible only when the employers openly speak to their employees directly about it. 

3. Managers can produce effective feedbacks 

Employers can make better conclusions about their employees’ workplace when they have an accurate record of all the activities during working hours. Assessing employees becomes fair when you have a record of their actual progress. 

It becomes easier to assign urgent and important work to the employees who can complete it on time. Employers also get to know about the staff who might struggle in working with any tool or software and train them in commencing their work more effectively. 

4. Staff can protect their personal assets 

Protecting an employee’s info is as crucial as protecting the company’s data. Many employees are not very aware of the online threats like malware that they might click while scrolling through any unauthorized website or just by working on a public WiFi. 

However, when the management keeps a constant eye on their staff, they know about all the IPs and applications that they operate on their devices. This way, along with the company’s data, an employee’s personal info also stays safe from any online or offline threat. 

5. Productivity increases on the premises 

When working under vigilance, every employee becomes more alert and authoritative with their work. The chances of goldbricking diminish enormously, and the employees have no other choice but to work as assigned. Regular screenshots and keystroke alerts help managers and HRs to check if their strategies are working fine on the premises. 

This way, everyone gets to work on their part to improve upon their performance and contribute as a whole for the betterment of the organization. 

6. Data breaching cases diminish to a great extent 

I will get directly into it. Maintaining data security is very crucial in any workplace, especially when you let your staff handle it remotely. One of the biggest concerns of operating your workforce with remote staff is the security of the company’s data. As already mentioned above, a lot of employees are not very aware of the potential online and offline threats. 

Training is very crucial for the staff to learn more about accidental data leakage. But one has to implement strict vigilance as well to prevent any intentional information breach. Looking up for any suspicious activities becomes much easier when you have a record of it. 

7. Employees can separate personal and professional routine 

Working at unusual hours is very deteriorative to an employee’s mental health. It not only disrupts the everyday routine but also introduces the pressure of completing your pending tasks beforehand. It starts by checking your emails every morning during breakfast and slowly leads to people messing up their sleeping schedule due to the approaching deadlines. 

However, when having the best employee monitoring tools installed in their systems, the employees will avoid working during the odd hours. Meaning, they cannot take their work outside their office schedule. As a result, every employee resorts to working only during the scheduled office time, and not while feeding their babies.

Wait!

If you want to know, how you can check production of employees with empmonitor, then watch this video:

Conclusion 

By now, you might already decipher how employee monitoring is not as scary as it sounds. It is definitely beneficial for a lot of us in a variety of ways- from productivity to data security and personal work assessment. However, it becomes very essential for every employer to ensure that they abide by the rules and do not interfere in the privacy of their employees. Or else, the entire point of employee monitoring goes in vain. 

 

 

 

5 Effective Tips For How To Track Employee Productivity?

The business world has changed dramatically in a very short time, due to new technology and the pervasiveness of the Internet. With smartphones and social media combining work and personal life, drawing the line between the two is getting harder — and, in reality, it is sometimes no longer needed. But it creates problems for employers who are worried about how their employees are spending their working hours and how to track employee productivity.

Though employee monitoring is a controversial topic. But due to the increase in the work from home culture, cyber attacks, and data breaches, the use of productivity tracking software has become very common. So if you are also facing such issues in your workplace, then here are some tips that can help you in monitoring employee productivity.

1. Identify key metrics

The first step in measuring the productivity of employees is the identification of observable activities, targets, or processes. Clearly specified targets help the workers to understand what is expected from them and how they can assess their success.

Therefore, provide goals for workers and encourage them to come up with ideas for activities that can be quantified and accountable for.

2. Measure tasks, not time

When it comes to workers, time is a bad measuring instrument. Two of the workers can have the same skill sets and achieve the same work results, but one might take a little longer to complete a job. It’s not that they slack, but maybe they’re even more efficient than others.

Pushing one over the other to accelerate may affect their consistency. Instead of trying to track people by time, hours, or days and their productivity, assess them by the tasks they perform and the quality of their work. Completion of the tasks can also be one of the important metrics.

As personal and professional life keeps mixing up, and works life becomes more of a reality, the only thing that counts is the work done. The metric which matters is the completion of the tasks, not the minutes spent at the office. So, monitor efficiency by dividing tasks and properly assigning them before projects are complete.

3. Check often

Whether it is in person or through an employee training or coaching program, it’s important to have regular check-ins with the members of your team. While the most suitable frequency is once a week, make sure that you do so at least once a month. Ask them questions about the specific project they are working on, whether they need additional support, whether they have any issues or difficulties, and make them give a very straightforward, comprehensive, and concise response regarding their progress on a particular project.

Another way to track productivity is to check end-of-week reports of all the employees on what they’ve done that week.

4. Take feedback

Employers should value employee feedback because it makes the employees involved in the tracking process. Knowing the thoughts of workers about goals and success metrics eliminates the illusion that they are just numbers on the spreadsheets. Large and small companies profit tremendously when the workers feel that their opinion counts.

It helps the employers to get an idea of their employees’ productivity and also their mindset in regards to boosting their efficiency.

5. Carry out a client survey

In the end, the poor performance of workers creates bad impressions on the clients. A company survey proves to be a good way for individual workers to collect input and monitor back when a specific order or service has not been scheduled.

Depending on the survey results, you will quickly get to know whether your employees are giving their best or slacking in their work. Also, if you receive good feedback from your clients, then you can also use it to motivate your employees and can also recognize and applaud exemplary results.

You can also check the video on : How To Check Production Of Employees With EmpMonitor?

 

 

Conclusion

Efficiency is one of the keys to achieving success. Employees are key to keep the company moving forward. So, both employees and business goals should be given equal attention.

And knowing tips on how to track employee productivity is the best way to find out the challenging areas and supportive workers, which are very crucial for the growing business.

 

How To Use Stealth Monitoring Software To Prevent Employee Fraud?

Employee fraud is a significant contributor to the losses for companies and to prevent activities like cyber attacks, theft, data breaches, etc companies need to keep their employees accountable by using a proper stealth monitoring software. 

Though monitoring employees is not new in the business sector. Over the years, only the approach of tracking workers has changed. Since technology is taking over the workplace, now more companies are using monitoring tools to keep an eye on their employees’ digital activities because they offer the information that is required to identify fraud and deceptive activities of the workers. 

• Time Fraud

Misuse of company technology can transform into a type of time fraud. Inappropriate use of the company email and other resources leads to the major loss for a company. And to avoid such fraudulent activities, stealth monitoring software is the best solution. It monitors emails, chats, Internet usage ( all websites and applications used), social media usage of employees without letting them know that they are getting monitored. 

Some software like EmpMonitor also provides detailed reports of all the employees based on their daily productivity. Utilizing these data, companies can identify which all employees are trustworthy and which are not. Also, if something happens, then the company can easily find the source behind it with enough evidence.

• Proprietary Information

Proprietary information can also be collected and reviewed using monitoring tools, including data from client interactions. Employers can access all of the documents and files downloaded, saved, or transferred by employees.

There are also different tools available online that can monitor USB use, and indicates if any client information is saved on that particular USB. Usually, these actions would give administrators or top-level executives a warning that data has been breached. Apart from this, some Employee Tracking Software also provide keystroke recording features, which help to know what a particular employee is typing in a specific time.

Keystrokes also show client passwords that were used to open documents or access them. So, whenever any non-authorized person will open such confidential documents, you can easily catch them using stealth monitoring software.

• Data Theft

Files of Human resources are often prime targets for fraudulent, and those could be from your office only. Fraudulent access to social security numbers and other data about employees shows that the company is a victim of internal data theft.

With the help of monitoring solutions, companies can find access to multiple files of staff, medical records, or other private data. The software can, however, include all the details that employers need to identify the crime and deter the offender.

Veriato is one such software that monitors all downloads, program use, file transfer, network access, and uploads of files, which helps track outside HR workers who can violate confidential employee records. It also helps to perform better data security solutions.

Also watch : How To Keep Your Company’s Sensitive Data Secure?

Wapping words

When an organization discovers internal fraud, then the next step is generally to find out the type of fraud that has happened. And police investigation is not something that most of the companies prefer first in case of proprietary fraud because it may result in the disclosure of other sensitive information (including employee info).

Time fraud, on the other hand, may result in changes in organizational policy, disciplinary action, or maybe even termination. Situations can be different, but the best stealth monitoring software will still provide the proof that employers need to make their case regardless of the outcome.

However, some employees may feel that monitoring software is a form of spying, which can even cause workers to feel mistrust and scared. But, if used correctly, tracking software will detect misconduct until it leads to significant employer liability. As work goes digital, electronic surveillance of workers and through technology is becoming more prevalent to ensure that workers do not put the business in danger.

Web-Based Employee Management Software: A Perfect Way to Improve Productivity of Every Employee!

Employee management – believe it or not! To manage a team of thousands of employees manually is a pain. The situation gets even worse when your business is situated in remote locations. As you are not able to see what your employees are doing. Keeping track of their productivity can never be easy.

So, what can be done to minimize the manual effort and improve productivity?

This article has something to help you find solutions for such issues in every business. Stay tuned with us till the end to know everything about an Employee Management Software and its requirement in the present world.

Employee management is known to be one of the toughest things. Until we are introduced to some good employee management software. That works for you even in the remote areas. As this is a perfect head start to tracking employees’ work and motivate them to work better without visiting them regularly.

Being a BOSS – it is important to keep your employees happy along with focusing on expanding your business. But keeping track of both the work is not easy.

Tracking the work of any employee can help you in deciding their appraisal and promotions easily.

How does this software work?

Employee Management Software

Employee tracking software allows you to manage all your employees in your organization remotely with centralized admin access. With a good Employee Management Software, one can –

• Get access to real-time monitoring to view all the activities of your employees.

• Promotes time management by spotting total time wasted by an employee.

• It provides you with real-time insights.

• HR’s can easily manage the attendance of its employees.

• It takes auto screen-shots of every system within the allotted time.

Here are some of the benefits that you conquer from a web-based Employee Managing Software –

1. Improve Work Efficiency – When you handle and manage the work of every employee using those old manual ways. It turns out to be a nightmare for both the employees as well as the manager. Manual ways sometimes not provide you with the correct data about a particular employee. But the software does. As it monitors everything your employee is doing.
2. Increasing Employee Engagements – A good management software will also provide you with better solutions for engaging employees. It has tools for productivity measurement. That helps in analyzing productivity and effectiveness. And focus more on providing with the insightful charts for –
   1. An individual,
   2. Team,
   3. Or the entire organizations.
3. Storing Date – Storage becomes the major drawback when it comes to handling large database. But with the change in time and technology. Software’s are now heading towards the cloud. And all the data are stored directly on the cloud.

Things you should look for in a good Employee Management Software.

When you are paying for any such software. You must check out the market for their outstanding features. Here are some of the things that you should keep in mind –

Employee Management Software

Increase Productivity – The Software should provide you with increased productivity of employees. It must have complete visibility on what your employees are doing.

Generating Reports – Reports in the form of databases can be difficult to understand. The software must provide you with reports in the form of graphs and charts.

Save Time & Money – Go for software that reduces manual efforts. And the one which is 100% automatic.

Security Breach – Security breaching is a major issue that every business faces. When you keep a record of your data on your office premises. The security of your database can be at stake. Look for a software that saves your data in the cloud.

Stealth Operation – Go for something that can track all the activities of your employees remotely. And works in invisible mode. As it helps your employees work without getting distracted from the pop-ups coming on their screens at regular intervals.

Thus, here are some of the things that you can keep in mind before finalizing any software for your organization. And help your employees to improve their performance. Give their career a hike along with the overall growth of the business.