6 Best Ways How To Track Employee Hours

Tracking the work time of employees plays a vital role in the productivity of every business. Especially companies working with hourly employees need to track work hours to manage accuracy in the payroll system. Besides, there are also many other reasons why companies would like to monitor the employee’s productive work hours. It can help the employer to manage regulatory compliance and accountability in the business.

If you also want to know- How to track employee hours for your own business? Here we have shown you 6 best ways to do so:

• Employee TimeSheet:

In the olden days, people use pen and paper to fill their timesheet records. However, as time changed, the digital platform has replaced the traditional method of filling employee timesheets. Now, employees can fill their log records in the form of weekly, biweekly, or monthly timesheets. Similarly, you can also create a timesheet to manage work time on your projects and tasks to balance out the work distribution according to work engagement and ability of each employee.

• Desktop Tracking:

Manual updating and managing the timesheet can be a very bothersome job for the HR team. Instead, what you need is an auto time tracking software, which can automatically collect the work hours’ details of employees. And keep the record of it in the timesheet format. EmpMonitor is one of the best web-based time tracking solutions using which employers can monitor the work hours of their employees with remote monitoring. With its cloud-based monitoring feature, employers have the ability to remotely track the log details of their staff. Moreover, it will timely show you the total work hours of each employee in the form of lucrative timesheets with graphical representations.

• Mobile App Time Tracking:

In many agencies, employers need to count billable work hours of their workforce. Particularly, for the employees who have to work front lines like sales executives, health workers, education, and transport, the mobile app work time tracker can be very useful. Due to the challenges of time tracking using physical time clocks, blue-collar industries are also opting for mobile app time tracking options.

With such an application, employers can easily track the working status of their employees. In the market, there are many mobile time tracking services available to track the work time status of employees.

• Physical Time Clocks:

In many industries related to construction and manufacturing business, employees don’t have access to the computer system. In such a case, physical time clock reporting has become a popular time tracking option for blue-collar employees. It is really beneficial, and can clear all the doubts related to how to track remote employee hours. Using a physical time clock, employees can use their electronic id cards to log in their work hours. However, it also has a disadvantage for employers, which can cause buddy punching, or employees may also lose their id due to misplacement. Such things can obviously create challenges to maintain proper work time surveillance in the workplace.

• Biometric Time Clock:

Nowadays, biometric time tracking is also becoming a popular option for work time tracking. With a fingerprint sensor, things like buddy punching can be avoidable. Employees need to have their physical presence at the workplace to count their attendance.  In some places, while giving the login, the biometric clock also captures the photograph of the person. Which creates an extra layer of security for the company. This way, employers can also ensure that nobody other than employees has the authority to visit the workplace.

• Regular Time Audits:

The best way to check whether the time tracking in your business is correct or not is to do regular time audits. Make sure to check the work presence of each employee. And check whether they are working during production hours or not. Under certain circumstances, there might be some mistakes that can happen during the manual filling of the work timesheet. In such a case, regular time audits can help you to avoid such mistakes. So that you can maintain accountability and professional approach in your business.

Also watch: How To Check Production Of Employees With EmpMonitor?

 

Conclusive Words:

So have you decided – how to keep track of employee hours in your business? Indeed, you need to think strategically before opting for a method of time tracking in your business. Though all the time tracking methods have their own pros and cons, depending on the structure and needs of the organization, employers may need to choose a specific time tracking solution for their business.

Staff Tracking Software and Tools are Transforming Workplaces and How!

Employee monitoring sounds all fun until you come to know about its implementation in your workplace as well. Employers usually don’t really speculate about their employees being skeptical about installing such software on their systems, but the employees surely don’t want to take it casually. 

Letting the employers track down your systems means allowing them to get access to your data unless you work on devices provided by the company itself. While a lot of people fear staff tracking software, only a few of us know that it comes with legal implications. 

Meaning, your company cannot record every single info from your device. What’s the point here? The point is, employee tracking tools are actually beneficial for any organization as a whole. Not only employers, the employees too benefit from it. Let us talk about some of the fundamental reasons why employee tracking is a win-win for all: 

1. Transparency improves in the workplace 

When an employer has access to their employees’ activities in real-time, they have more reasons to count on them when working on any task. Plus, no employee would like it if their employers monitored them stealthily, but it would be okay if they stay aware of the monitoring activities. 

As a result, transparency increases among the team leaders and their fellow employees. And they are able to establish a better relationship over time. 

2. Employees can assess their workflow 

 Not only employers but the employees also need to be aware of the progress at their workplaces. This way, it becomes more feasible to understand the potential barriers in the workflow and solve it beforehand to improve the overall output. 

It is also personally beneficial for the employees as they become aware of the areas in which they lack training. Identifying strengths and weaknesses is very crucial, and it is possible only when the employers openly speak to their employees directly about it. 

3. Managers can produce effective feedbacks 

Employers can make better conclusions about their employees’ workplace when they have an accurate record of all the activities during working hours. Assessing employees becomes fair when you have a record of their actual progress. 

It becomes easier to assign urgent and important work to the employees who can complete it on time. Employers also get to know about the staff who might struggle in working with any tool or software and train them in commencing their work more effectively. 

4. Staff can protect their personal assets 

Protecting an employee’s info is as crucial as protecting the company’s data. Many employees are not very aware of the online threats like malware that they might click while scrolling through any unauthorized website or just by working on a public WiFi. 

However, when the management keeps a constant eye on their staff, they know about all the IPs and applications that they operate on their devices. This way, along with the company’s data, an employee’s personal info also stays safe from any online or offline threat. 

5. Productivity increases on the premises 

When working under vigilance, every employee becomes more alert and authoritative with their work. The chances of goldbricking diminish enormously, and the employees have no other choice but to work as assigned. Regular screenshots and keystroke alerts help managers and HRs to check if their strategies are working fine on the premises. 

This way, everyone gets to work on their part to improve upon their performance and contribute as a whole for the betterment of the organization. 

6. Data breaching cases diminish to a great extent 

I will get directly into it. Maintaining data security is very crucial in any workplace, especially when you let your staff handle it remotely. One of the biggest concerns of operating your workforce with remote staff is the security of the company’s data. As already mentioned above, a lot of employees are not very aware of the potential online and offline threats. 

Training is very crucial for the staff to learn more about accidental data leakage. But one has to implement strict vigilance as well to prevent any intentional information breach. Looking up for any suspicious activities becomes much easier when you have a record of it. 

7. Employees can separate personal and professional routine 

Working at unusual hours is very deteriorative to an employee’s mental health. It not only disrupts the everyday routine but also introduces the pressure of completing your pending tasks beforehand. It starts by checking your emails every morning during breakfast and slowly leads to people messing up their sleeping schedule due to the approaching deadlines. 

However, when having the best employee monitoring tools installed in their systems, the employees will avoid working during the odd hours. Meaning, they cannot take their work outside their office schedule. As a result, every employee resorts to working only during the scheduled office time, and not while feeding their babies.

Wait!

If you want to know, how you can check production of employees with empmonitor, then watch this video:

Conclusion 

By now, you might already decipher how employee monitoring is not as scary as it sounds. It is definitely beneficial for a lot of us in a variety of ways- from productivity to data security and personal work assessment. However, it becomes very essential for every employer to ensure that they abide by the rules and do not interfere in the privacy of their employees. Or else, the entire point of employee monitoring goes in vain. 

 

 

 

What Are The Best Functionalities Of Productivity Monitoring Software?

From the name only, you can understand that the productivity monitoring software can help you to track the business production. To keep track of the work of employees, nowadays, companies are investing in managerial investigation tools. Using such employers can remotely check whether their staffers are working on their respective business tasks or they are idling time doing activities not related to business. In an investigation of the recent market, researchers have found that over 30% of the time, employees waste their time during productive hours.

Considering that, it becomes essential for employers to analyze and track the behavioral characteristics of employees so that they can ensure the work progress in their business.

Productivity Monitoring Functions:

Nowadays, you can find remote employee monitoring software having many productivity tracking features and functionalities. If you want to invest in the productivity tracking software, EmpMonitor is one of the best you can have. Here, I have listed some of the essential features of a productivity tracker, which you can find in EmpMonitor software. Have a look!

• Attendance Monitoring- To analyze the work presence of employees in your organization, you need an attendance monitoring feature in your employee productivity tracking software.

• Employee Time Tracking- As we have discussed earlier, during business hours, some employees usually get distracted from their work. And they spent productive hours while doing idle activities. In such a case, employers need to keep track of the productive work hours of each and every employee.

• Active Time Monitoring-The time tracking feature is subdivided into active time and idle. With active time monitoring, you can learn about the staffers who are working actively during business hours.

• Idle Time Monitoring- When you are monitoring productive work hours of your employees, you can also monitor the idle hours that employees have spent doing unproductivity activities for your business. Based on the total productive hours of particular staffers, it becomes easier for employers to manage accountability in their business.

• Web History Tracking- As a business owner, you should also track the web activities of employees. That way, you can learn about the tasks and projects on which your employees are working. And it will also let you learn about any online activity that can hurt the productivity of your business.

• Used Applications Tracker- This features of the best productivity monitoring software could help the employer to learn about the applications that employees have been using.

• User Log Details- While your employees are working, you must know the time when they have started working and when they have finished their work to give log out for a day. That way, you can learn about the staffers who have been dedicatedly working for the growth of the business.

• Social Network Monitoring- As we know that social media is the biggest distraction to the business. Nowadays, everyone uses social media, and it becomes quite easy for employers to get distracted while working. However, using social media monitoring, employers can monitor and restrict the social media activities of employees during production hours.

• Keylogger Monitoring- To keep a keen eye on the employees’ activities, employers can make use of keylogger monitoring to track each keystroke from employees’ computers.

• Screenshot Monitoring- Besides checking the keystrokes of employees’ computers, screenshot monitoring is the best option to track the real-time activities of employees. It captures the screen activities of employees’ computers every few seconds of time.

• Records & Documents- Using the productivity monitoring software, all the work-related data and essential documents can be recorded to analyze the growth rate of the organization.

• Blocking Websites & Applications- While working online, there are always chances of malware attacks from some malicious websites and applications. And sometimes, employees may fall for such traps, which can lead to hurt the growth of the business. In that case, employers can make use of monitoring software to block such malicious websites and applications.

• Stealth Mode Tracking-  There might be some slackers in your organization who are not doing their job properly. With stealth monitoring, you can learn about such users without giving them a single hint.

Wrapping Words:

By utilizing the above-shown functionalities of productivity monitoring software, you can unleash the utmost potential of your business efforts and gain more productivity for your business. EmpMonitor is the productivity monitoring software, which provides all the essential monitoring features and can also fit well in your budget. If you still have any doubts regarding productivity monitoring features, please mention them in the comment section given below.

Also watch: How To Check Production of Employee Location Wise With EmpMonitor?