5 Effective Tips For How To Track Employee Productivity?

The business world has changed dramatically in a very short time, due to new technology and the pervasiveness of the Internet. With smartphones and social media combining work and personal life, drawing the line between the two is getting harder — and, in reality, it is sometimes no longer needed. But it creates problems for employers who are worried about how their employees are spending their working hours and how to track employee productivity.

Though employee monitoring is a controversial topic. But due to the increase in the work from home culture, cyber attacks, and data breaches, the use of productivity tracking software has become very common. So if you are also facing such issues in your workplace, then here are some tips that can help you in monitoring employee productivity.

1. Identify key metrics

The first step in measuring the productivity of employees is the identification of observable activities, targets, or processes. Clearly specified targets help the workers to understand what is expected from them and how they can assess their success.

Therefore, provide goals for workers and encourage them to come up with ideas for activities that can be quantified and accountable for.

2. Measure tasks, not time

When it comes to workers, time is a bad measuring instrument. Two of the workers can have the same skill sets and achieve the same work results, but one might take a little longer to complete a job. It’s not that they slack, but maybe they’re even more efficient than others.

Pushing one over the other to accelerate may affect their consistency. Instead of trying to track people by time, hours, or days and their productivity, assess them by the tasks they perform and the quality of their work. Completion of the tasks can also be one of the important metrics.

As personal and professional life keeps mixing up, and works life becomes more of a reality, the only thing that counts is the work done. The metric which matters is the completion of the tasks, not the minutes spent at the office. So, monitor efficiency by dividing tasks and properly assigning them before projects are complete.

3. Check often

Whether it is in person or through an employee training or coaching program, it’s important to have regular check-ins with the members of your team. While the most suitable frequency is once a week, make sure that you do so at least once a month. Ask them questions about the specific project they are working on, whether they need additional support, whether they have any issues or difficulties, and make them give a very straightforward, comprehensive, and concise response regarding their progress on a particular project.

Another way to track productivity is to check end-of-week reports of all the employees on what they’ve done that week.

4. Take feedback

Employers should value employee feedback because it makes the employees involved in the tracking process. Knowing the thoughts of workers about goals and success metrics eliminates the illusion that they are just numbers on the spreadsheets. Large and small companies profit tremendously when the workers feel that their opinion counts.

It helps the employers to get an idea of their employees’ productivity and also their mindset in regards to boosting their efficiency.

5. Carry out a client survey

In the end, the poor performance of workers creates bad impressions on the clients. A company survey proves to be a good way for individual workers to collect input and monitor back when a specific order or service has not been scheduled.

Depending on the survey results, you will quickly get to know whether your employees are giving their best or slacking in their work. Also, if you receive good feedback from your clients, then you can also use it to motivate your employees and can also recognize and applaud exemplary results.

You can also check the video on : How To Check Production Of Employees With EmpMonitor?

 

 

Conclusion

Efficiency is one of the keys to achieving success. Employees are key to keep the company moving forward. So, both employees and business goals should be given equal attention.

And knowing tips on how to track employee productivity is the best way to find out the challenging areas and supportive workers, which are very crucial for the growing business.

 

04 BEST Ways To Track Remote Staffs Productivity This Quarantine

Remote workers have always been a separate category for the employers, but it all changed in a matter of months. COVID-19 bombarded the earth, and everyone seemed helpless about it. Lock-down was the only solution to inhibit the violent spread of this virus, and everyone worried about the downfall of their businesses. 

However, corporations soon found a way out of this crisis. The remedy was to allow employees to work from their homes! Well, the employers had mixed reactions to it initially. Employers feared a lot of things- from the threat to their company’s data to an interrupted communication and loss of productivity among their colleagues. 

However, corporates have found a way out of this too. Despite the increasing physical distance between the co-workers, the remedy is to track remote staffs productivity and form necessary strategies to efficiently enhance their productivity in real-time. Here are four ways in which they can do so: 

1. Constant Communication 

Establishing an uninterrupted communication is extremely crucial in every organization, and you need to make sure you keep it instituted even when your colleagues are working from their bedrooms. Talking to employees who are not in your close vicinity is only possible when you deploy platforms for texting/ calling them. You need to make sure that your online communication remains as stable and regular as your face-to-face communication. 

Deploy common platforms in all the employees’ systems, for instance, Telegram, Skype, Zoom, etc. This way, they feel more connected and less isolated, thus keeping you more updated with their work. They also become more comfortable in asking doubts/raising queries and it also becomes more manageable for you to know the status of their work this way. 

2. Monitoring Tools 

Various tools to track remote staffs productivity  are available in the market that lets employers map the performance of their workforce in real-time by monitoring their regular activities. This way, you exactly know what they do on their PCs in the form of screenshots, keystrokes, etc. and take necessary actions against the employees who might not abide by the rules.

One of the reasons why you cannot afford to skip this step is that you need strict surveillance to ensure data security too in the distant premises. Plus, the monitoring tools will let you analyze their work and take the necessary measures to improve their speed of performing the tasks in real-time. Understanding the status of ongoing tasks is very crucial before you assign them with a new one. 

3. Updates & Reports 

Well, let’s combine the points mentioned above. Monitoring the employees along with keeping a consistent communication will let you stay updated with their activities and assess their performance via reports. Let me explain it to you. 

Some monitoring tools like EmpMonitor and Hubstaff provide regular analysis and reports of employee activities in the form of graphs and charts. Combining this with the constant communication that you have with your employees, you can readily assess the status of your assigned tasks. 

This way, it becomes easier for employers to identify the most time-consuming tasks and train their employees to use specific tools more efficiently. Also, this way, you can hold people responsible when not working efficiently, as you already have their tasks recorded with you. 

4. Separate Profiles & Cloud Storage 

Creating separate office profiles for the employees means letting the company handle their data access. Let your IT department create the employees’ official profiles in every platform through which they perform the official tasks. Create their IDs in Google, Dropbox, Skype, Thunderbird, etc. and keep their passwords saved with you. 

This way, when you save data in the cloud and let your employees edit it directly from the cloud, you can practically check their work status whenever you want! It is one of the easiest ways for employees to check for their co-workers’ productivity and keep sensitive data safe within the organization. 

Wait! If you want to learn more, you can watch, vedio on: Manage Remote Work Easily With Powerful Monitoring Software: EmpMonitor(EmpMonitor AV Ad)

 

Conclusion 

The year 2020 brought to us various challenges. Dealing with the virus was already pretty daunting; added to it is the work from home culture. While keeping track of employee activities is, indeed, tricky, you can make it easier by considering the points that I have mentioned above. Track and record your co-workers when they work remotely and ensure safety and productivity in the online workforce. 

 

5 Best Work From Home Software For Online Monitoring

With more company owners encouraging staff to operate from home or satellite locations, there is a growing need to ensure that people are focused on their job and make the business successful. However, looking at the employees’ perspective, everything seems to be rosy. 

But for employers, allowing their employees to work from home brings a lot of challenges. It takes a lot of effort to manage remote teams and get the work done. However, thanks to technology, there is a solution to this problem as well. So, whenever you have concerns over remote worker isolation, you can consider these five real time tracking software.

• EmpMonitor

Empmonitor is one of the best employee monitoring software available out there for all business types. It provides diverse monitoring solutions which make the life of employers easy and peaceful. 

With this best work from home software, you can track your employees’ digital activities like what they are doing in their production hours. You can check your employees’ user logs, screenshots of their screen, browsing history, Internet usage, and many other things, including the detailed report on a weekly/monthly basis. 

This tool is very user friendly, can be implemented easily, and the best part is, all businesses can afford it from small to large.

• Trello

Popularly known as the interactive task management app, Trello provides a simple interface to help delegate, track, and coordinate your everyday activities or projects.

It helps team members and supervisors to delegate their teams the task, and monitor each individual’s work. You can also verify the date & time of completion as well as include specifics of the mission & instructions. This is one of the best tools for handling virtual teams.

• Hivedesk

It helps team members and supervisors to delegate their teams the task and monitor employees’ computer. You can also verify the date & time of completion as well as include specifics of the mission & instructions. This is one of the best tools for handling virtual teams.

Hivedesk takes occasional screenshots during the work session, so you know your developer is on the job or not, say, on Twitter. The program also sends a graphical efficiency gage for each worker so you can see who is working and who is not at one glance. It is compatible with Windows, Mac, and Linux.

• Teramind

Teramind is a versatile framework with functionality that company owners and executives can customize to fit the needs and specifications of their organizations. Company owners and managers can test the computer behavior of the workers in real-time or at the end of the day with the live streaming and background replay functions.

It lets you see when they’re most productive when they’re idle and what jobs, applications, and websites they’re spending their time on. Teramind is accessible via its website or can be launched using its self-hosted version.

• ActivTrak

ActivTrak is the work from home software that offers workplace behavioral intelligence. It runs in stealth mode based on the settings you set before deploying it into the computers of your employees. Using this tool, you can get a more clear view of how they spend their working hours being unaware that they’re being watched. Besides tracking, ActivTrak also includes tools that ensure compliance with company laws and regulations.

Conclusion

A time tracker for employees is an important resource for today’s companies that hire staff, freelancers, teams, and contractors from around the world. This offers workers the means to track and control work hours accurately and to assess workload, productivity, and performance. It also helps staff to focus on their work and what to do next.

So, if you are looking for an employee management system, then knowing the fundamentals of work from home software including its features, roles, pricing, and functionality will make it easier for you to pick the software solution that fits the needs of your company.