Remote workers have always been a separate category for the employers, but it all changed in a matter of months. COVID-19 bombarded the earth, and everyone seemed helpless about it. Lock-down was the only solution to inhibit the violent spread of this virus, and everyone worried about the downfall of their businesses.
However, corporations soon found a way out of this crisis. The remedy was to allow employees to work from their homes! Well, the employers had mixed reactions to it initially. Employers feared a lot of things- from the threat to their company’s data to an interrupted communication and loss of productivity among their colleagues.
However, corporates have found a way out of this too. Despite the increasing physical distance between the co-workers, the remedy is to track remote staffs productivity and form necessary strategies to efficiently enhance their productivity in real-time. Here are four ways in which they can do so:
1. Constant Communication
Establishing an uninterrupted communication is extremely crucial in every organization, and you need to make sure you keep it instituted even when your colleagues are working from their bedrooms. Talking to employees who are not in your close vicinity is only possible when you deploy platforms for texting/ calling them. You need to make sure that your online communication remains as stable and regular as your face-to-face communication.
Deploy common platforms in all the employees’ systems, for instance, Telegram, Skype, Zoom, etc. This way, they feel more connected and less isolated, thus keeping you more updated with their work. They also become more comfortable in asking doubts/raising queries and it also becomes more manageable for you to know the status of their work this way.
2. Monitoring Tools
Various tools to track remote staffs productivity are available in the market that lets employers map the performance of their workforce in real-time by monitoring their regular activities. This way, you exactly know what they do on their PCs in the form of screenshots, keystrokes, etc. and take necessary actions against the employees who might not abide by the rules.
One of the reasons why you cannot afford to skip this step is that you need strict surveillance to ensure data security too in the distant premises. Plus, the monitoring tools will let you analyze their work and take the necessary measures to improve their speed of performing the tasks in real-time. Understanding the status of ongoing tasks is very crucial before you assign them with a new one.
3. Updates & Reports
Well, let’s combine the points mentioned above. Monitoring the employees along with keeping a consistent communication will let you stay updated with their activities and assess their performance via reports. Let me explain it to you.
Some monitoring tools like EmpMonitor and Hubstaff provide regular analysis and reports of employee activities in the form of graphs and charts. Combining this with the constant communication that you have with your employees, you can readily assess the status of your assigned tasks.
This way, it becomes easier for employers to identify the most time-consuming tasks and train their employees to use specific tools more efficiently. Also, this way, you can hold people responsible when not working efficiently, as you already have their tasks recorded with you.
4. Separate Profiles & Cloud Storage
Creating separate office profiles for the employees means letting the company handle their data access. Let your IT department create the employees’ official profiles in every platform through which they perform the official tasks. Create their IDs in Google, Dropbox, Skype, Thunderbird, etc. and keep their passwords saved with you.
This way, when you save data in the cloud and let your employees edit it directly from the cloud, you can practically check their work status whenever you want! It is one of the easiest ways for employees to check for their co-workers’ productivity and keep sensitive data safe within the organization.
Wait! If you want to learn more, you can watch, vedio on: Manage Remote Work Easily With Powerful Monitoring Software: EmpMonitor(EmpMonitor AV Ad)
Conclusion
The year 2020 brought to us various challenges. Dealing with the virus was already pretty daunting; added to it is the work from home culture. While keeping track of employee activities is, indeed, tricky, you can make it easier by considering the points that I have mentioned above. Track and record your co-workers when they work remotely and ensure safety and productivity in the online workforce.
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